REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Purchase Agreement with Escape Velocity Holdings DBA Trace3 for the Purchase and Installation of Storage Servers and Five Years of Maintenance and Support (F26-069)
Report
REPORT IN BRIEF
Approval is requested to authorize a purchase agreement with Escape Velocity Holdings DBA Trace3 of Irvine, CA, in the amount of $449,775.74. The agreement includes purchase of storage servers, installation support, and five years of maintenance and support services.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, Council approval is required for the procurement of goods and/or services greater than $250,000 in any one transaction.
In accordance with Sunnyvale Municipal Code Section 2.08.220(b), the purchasing officer may authorize the procurement of goods and/or services through a contract initiated by another governmental, public or quasi-public agency, provided that the original parties to the contract agree, the contract was awarded within 36 months of the date of city authorization to utilize the contract, the contract is for identical or nearly identical goods and/or services, and the contract resulted from competitive bids methods similar to those set forth in Sunnyvale Municipal Code Section 2.08.060.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organization or administration activity that will not result in direct or indirect physical changes in the environment.
BACKGROUND AND DISCUSSION
The City's storage servers are crucial to maintaining reliable operations, ensuring data integrity, and providing essential City services. The storage infrastructure at the Emergency Operations Center Disaster Recovery site is approaching the end of the manufacturer's support period. When the support ends, the...
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