REPORT TO COUNCIL
SUBJECT
Title
Authorize an Amendment to the Agreement with Active Network, LLC for Recreation Management System Software to Increase the Not-to-Exceed Amount by $574,978 and Extend the Term by Nine Years (F26-382)
Report
REPORT IN BRIEF
Approval is requested to authorize an amendment to the product and services agreement with Active Network (ActiveNet), LLC of Plano, Texas, to increase the agreement amount by $574,978 and extend the agreement term by nine years. The amendment would increase the not-to-exceed amount from $206,980.75 to $781,958.75.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, contracts for this type of service are awarded pursuant to a Request for Proposals (RFP) best value process, unless otherwise exempt from the competitive bidding process. Additionally, City Council approval is required for the procurement of goods and/or services exceeding $250,000 in any one transaction.
Further, Section 2.08.070(b)(3) of the Sunnyvale Municipal Code, authorizes the purchase of goods and/or services to be exempted from the competitive bidding requirements when the solicitation of bids or proposals would be impractical, unavailing or impossible.
This purchase supports the City Council’s Responsive Governance Strategic Goal by:
maintaining and supporting reliable online registration, payments, and recreation program management; protecting sensitive customer and City data through continued vendor support and cybersecurity updates; and planning for service continuity and predictable costs over a nine-year term.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organization or administration activity that will not result in direct or indirect physical changes in the environment.
BACKGROUND AND DISCUSSION
The City issued an RFP...
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