REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Purchase Order to Nixon-Egli Equipment Company, Inc. in the Amount of $302,548.74 for One (1) Leeboy Asphalt Paver (F25-095)
Report
STAFF RECOMMENDATION
Recommendation
Authorize the issuance of a Purchase Order in the amount of $302,548.74 (including tire, delivery fees, and sales tax) for one (1) Leeboy Asphalt Paver to Nixon-Egli Equipment Company, Inc. of Tracy, CA.
Report
BASIS FOR RECOMMENDATION
The current asphalt paver, purchased in 2013, is overdue for replacement. This equipment is critical for the City's annual asphalt maintenance program. Recently, the paver has experienced multiple component and parts failures, leading to expensive repairs and maintenance delays in the crew's ability to finish projects on time. Staff recommends replacing the existing paver with the Leeboy asphalt paver, which offers enhanced safety features and improved technology to boost production.
The pricing for this purchase originates from a Sourcewell cooperative purchasing contract (No. 060122-VTL), and is available through an authorized dealer, Nixon-Egli Equipment Company, Inc. The City regularly purchases fleet vehicles and equipment through cooperative purchasing agreements or through a California Statewide Commodity Contract. Sourcewell is a cooperative procurement organization whose cooperative contracts are available and open to all public and nonprofit entities in the United States and Canada.
The City has used Sourcewell cooperative agreements to identify vendors and purchase vehicles and equipment, typically realizing better pricing and value than traditionally bidding these types of goods/services individually. The equipment meets the City's requirements and is available through the Sourcewell cooperative purchasing contract until August 1, 2026. (Attachment 1 to the report)
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Envi...
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