REPORT TO COUNCIL
SUBJECT
Title
Award a Contract in the Amount of $2,129,070.17 to United Building Maintenance, Inc. for Custodial Services (F26-351)
Report
REPORT IN BRIEF
Approval is requested to award a two-year contract in the amount of $2,129,070.17 for custodial services for City facilities to United Building Maintenance, Inc. of Sacramento, CA. Approval is also requested to authorize the City Manager to extend the contract for up to three additional one-year periods, subject to budget availability and if pricing and service remain acceptable to the City.
EXISTING POLICY
Pursuant to Section 2.08.040(d) of the Sunnyvale Municipal Code, Council approval is required for the procurement of goods and/or services greater than $250,000 in any one transaction.
This action supports the Council Strategic Priority of Modern Infrastructure by providing custodial services necessary to maintain City facilities in a clean, safe, and functional condition. The contract expands custodial services from approximately 337,443 square feet under the previous contract to approximately 412,482 square feet across City facilities.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The City of Sunnyvale has contracted custodial services at its facilities since 2007. In May 2018, the City issued Invitation for Bids No. F18-196 for custodial services, receiving only one responsive bid, and subsequently awarded a five-year contract to Imperial Maintenance Services, Inc. of Stockton, California with an option to renew the contract for an additional one-year period (RTC No. 18-0420). The contract covered custodial services at 19 City buildings totali...
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