REPORT TO COUNCIL
SUBJECT
Title
Boards and Commissions Semi-Annual Attendance Report, January to June 2026 (Information Only)
Report
DISCUSSION
The semi-annual report of all City boards and commissions shows the attendance of each member at both regular and special meetings. The report shows attendance for January to June 2026 and for the past 12 months as required by Council Policy 7.2.19, 2.G.(II).
The next attendance report will be provided to Council in February 2027, for the period of July to December 2026.
The Attendance Report details Heritage Preservation Commissioners Sue-Ellen Johnson and Parthiv Rawal missing 50% of Heritage Preservation Commission meetings with unexcused absences over the last 12 months. The Heritage Preservation Commission held two Regular meetings (November 5, 2025 and May 6, 2026) over the last 12 months. Commissioner Johnson completed their service on the Heritage Preservation Commission on June 30, 2026.
Council Policy 7.2.19, 2.G(II) states that when a Board or Commission Member's unexcused absence percentage over a 12-month period exceeds 25%, the City Clerk shall declare the seat vacant. The City Clerk declared Parthiv Rawal's seat vacant on July 20, 2026. This declaration of vacancy may be appealed to the City Council.
EXISTING POLICY
Council Policy 7.2.19, 2.G.(II): Council shall take into consideration board and commission member attendance records, including tardiness, when evaluating the overall performance of board and commission members. Unexcused absences from three consecutive regularly scheduled meetings, or from more than 25% of all regularly scheduled meetings over any consecutive 12-month period, shall result in that member's seat being declared vacant by the City Clerk. The percent of regularly scheduled meetings attended shall only be shown for board and commission members having been in office at least six months.
City Charter Section 1005: If a member of a board or commission has three consecutive abs...
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