REPORT TO COUNCIL SUBCOMMITTEE
SUBJECT
Title
Updates Following the Feb. 14, 2024 Subcommittee Meeting and Continued Discussion of Policy Suggestions for Subcommittee Consideration and Potential Subcommittee Recommendations to Council Regarding Council Policy 7.2.19 (Boards and Commissions)
Report
BACKGROUND
This item was scheduled for the June 6, 2024 Council Subcommittee on Boards and Commissions prior to that meeting being canceled.
On November 14, 2023, the City Council held a joint study session with Board and Commission (B/C) Chairs and Vice Chairs. The purpose of the study session was to convene an annual discussion regarding B/C effectiveness, and to invite input from B/C members to the City Council.
The input during this annual round of discussion was substantial. The November meeting resulted in over a dozen suggested improvements or modifications for consideration (Attachments 2 and 3). Of those, 10 were administrative in nature and the majority of those have been implemented already or are in progress by staff. The remainder, 7 items, were policy-based and were referred to the Council Subcommittee on Boards and Commissions (Subcommittee) for consideration.
On February 14, 2024, the Council Subcommittee on Boards and Commissions provided comments on several operational changes (RTC No. 24-0106) made in response to the feedback received at the joint study session. Since the Subcommittee meeting, staff liaisons to Boards and Commissions have been advised of the interest in more detailed meeting minutes, including staff responses to questions and additional detail for controversial items that generate large amounts of public comment. The Guide to Parliamentary Procedure has been posted to the Board and Commission Member Resources page and staff plan to identify or develop additional parliamentary procedure guidance. Staff continue to monitor changes to the Ralph M. Brown Act that could support remote Board and Commission Member participation in mee...
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