REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Purchase Order for Asphaltic Materials and Pavement Reinforcement Fabric (F18-171)
Report
REPORT IN BRIEF
Approval is requested to authorize the issuance of a purchase order to Reed & Graham of San Jose in an amount not to exceed $1,304,850 for asphaltic materials and pavement reinforcement fabric. Approval is also requested to delegate authority to the City Manager to renew the purchase order for up to two additional years, subject to available funding and acceptable pricing and services.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, City Council approval is required for procurements of goods and services exceeding $100,000 in any one transaction.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
BACKGROUND AND DISCUSSION
Asphaltic materials are used by Public Works Operations for regular and project-related pavement maintenance repair work on City streets and parking lots. Public Works supports the Environmental Services Department by providing pavement repairs related to water main breaks and small scale sewer repairs that disrupt currently paved areas. To complete these projects, the City requires emulsion oils, asphaltic concrete, pavement reinforcement fabric and various filler/sealer materials.
Bid specifications were prepared by Public Works and Purchasing staff and Invitation for Bids (IFB) No. F18-171 was directly emailed to three known asphaltic materials suppliers in the Bay Area and advertised to potential suppliers through the City's DemandStar public procurement network. Sealed bids were publicly opened on January 3, 2018.
Three responsive bids were received, fr...
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