REPORT TO COUNCIL
SUBJECT
Title
Introduce an Ordinance Amending Chapters 2.08 and 2.09 of the Sunnyvale Municipal Code Relating to Delegation of Authority to Director of Finance, Methods of Procurement for Purchases of Goods and Services, Methods of Acquisition for Public Works Contracting, and Receipt of Formal Bids and Proposals
Report
REPORT IN BRIEF
Approval is requested to amend various sections in Chapters 2.08 (Purchases of Goods and Services) and 2.09 in the Sunnyvale Municipal Code (Public Works Contracting). Specifically, Sections 2.08.060 and 2.09.060 would be amended by removing the requirement to solicit, where possible, a minimum of three bidders with respect to informal bids or quotes anticipated to cost $50,000 or less. Informal bids or quotes anticipated to cost more than $50,000 would still require a minimum of three bidders or an exemption justification.
Approval is also requested to amend the language in Sections 2.08.1110 and 2.09.110 to reflect the City's transition to an electronic procurement platform with respect to the opening of bids. In addition, recommended changes would memorialize the Director of Finance's authority to interpret Chapters 2.08 and 2.09 of the Sunnyvale Municipal Code (SMC) and adopt policies and procedures consistent with the SMC.
EXISTING POLICY
The City's purchasing policies are established by the following:
* Section 1309 of the City Charter (Contracts of Public Works)
* Section 1317 of the City Charter (Centralized Purchasing)
* Chapter 2.08 of the Sunnyvale Municipal Code (Purchases of Goods and Services)
* Chapter 2.09 of the Sunnyvale Municipal Code (Public Works Contracting)
* Council Policy Manual, Chapter 7 Planning and Management, Section 7.1.1 (Fiscal - Long Range Goals and Financial Policies), Subsection 7.1.H (Centralized Purchasing System)
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursu...
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