REPORT TO COUNCIL
SUBJECT
Title
Award a Contract in the Amount of $772,750 to Brightview Landscape Services, Inc. for Street Tree Maintenance Services (F25-378)
Report
REPORT IN BRIEF
Approval is requested to award a contract in the amount of $772,750 for street tree maintenance services to Brightview Landscape Services, Inc. of Santa Clara, CA. Approval is also requested to authorize the City Manager to increase the not-to-exceed amount to incorporate additional trees and renew the contract for up to three additional one-year periods subject to budget availability and if pricing and service remain acceptable to the City.
EXISTING POLICY
Pursuant to Section 2.08.040(d) of the Sunnyvale Municipal Code, Council approval is required for the procurement of goods and/or services greater than $250,000 in any one transaction.
ENVIRONMENTAL REVIEW
This project is exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(h) which applies to maintenance of existing landscaping.
BACKGROUND AND DISCUSSION
The City has approximately 38,000 street trees. Since FY 2012/13, street trees have been pruned by contractors on an average seven-year cycle. Several street tree species, such as Liquidambar, Chinese Pistache, Carob, and Geijera, must be pruned more often, and thus receive supplemental pruning by the Department of Public Works (DPW) Urban Forestry tree crew staff.
This contract is separate from Project 836640 - Tree Pruning Backlog. Project 836640 will begin in FY 2025/26.
An Invitation for Bids (IFB) was advertised for competitive bidding on the City's DemandStar public procurement network on May 2, 2025. Sealed bids were opened on May 28, 2025, with eight (8) responsive bids received. Brightview Landscape Services, Inc. was the lowest responsive and responsible bidder as shown on the Bid Summary (Attachment 1 to the report). Therefore, staff recommends awarding the contract to Brightview Landscape Services, Inc. in an...
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