REPORT TO COUNCIL
SUBJECT
Title
Authorization to Amend an Existing Contract for Asphaltic Materials (F14-79)
Report
REPORT IN BRIEF
Approval is requested to amend an existing materials contract with Graniterock Company (Graniterock) of Redwood City to increase the total contract value by $75,000, from $500,000 to $575,000, for asphaltic materials required by the Water and Sewer Systems Division for roadway patches, as explained below.
ENVIRONMENTAL REVIEW
This amendment to an existing materials contract is not a project as defined in Section 15378 of the California Environmental Quality Act (CEQA).
BACKGROUND AND DISCUSSION
The Water and Sewer Systems (Water) Division of the Environmental Services Department (ESD) is responsible for maintaining the City's waterlines. Maintenance activities include repairs to waterline main breaks, abandonment/new service connections related to new development, existing service line leak investigation and repair, and valve repairs/replacement related to ongoing preventative maintenance programs.
Waterline repair activity in the public right-of-way requires coordination between the Water Division staff, who initiate and perform the repairs, and the Operations Division of the Department of Public Works (DPW), who patch and inspect the roadway at the conclusion of repair operations. Asphaltic materials and oils for the roadway patching are obtained from materials contracts. These contracts are competitively bid every one to two years due to the pricing volatility of petroleum-based products.
At its meeting of July 9, 2013, Council awarded a one-year contract to Graniterock in the amount of $500,000, and two backup contracts to Granite Construction and Reed & Graham at $115,000 apiece, for a total of $730,000 for asphalt patching (RTC No. 13-164). This amount reflects planned (budgeted) annual citywide quantities at existing staffing levels in DPW Operating Program 120 (Pavement Maintenance, Traffic...
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