REPORT TO COUNCIL
SUBJECT
Title
Award a Contract to Kimley Horn for Design Services for Mary at Evelyn Caltrain Grade Crossing and Traffic Signal Improvements (F19-132)
Report
REPORT IN BRIEF
Approval is requested to award a contract in the amount of $97,594 to Kimley Horn and Associates, Inc. of Pleasanton for the professional design services for Mary at Evelyn Caltrain Grade Crossing and Traffic Signal Improvements. Approval is also requested for a 10% contingency in the amount of $9,759.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, contracts for this type of service are awarded pursuant to a Request for Proposals (RFP) best value process, unless otherwise exempt from the competitive bidding process. Additionally, City Council approval is required for the procurement of goods and/or services exceeding $100,000 in any one transaction.
ENVIRONMENTAL REVIEW
The action being consider does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environmental.
BACKGROUND AND DISCUSSION
In late 2017, staff received a concern about the traffic signal timing for the Caltrain railroad crossing on N. Mary Avenue. After calculating the railroad interconnection system's existing preemption timings, potential improvements were identified and presented to Caltrain who confirmed staff's initial findings. These findings became a priority safety improvement project which resulted in award of a $3.8 million Caltrain grant to upgrade the railroad crossing interconnect system located at the intersection of Mary Avenue and West Evelyn Avenue. A collection of related projects are now under deployment and funded entirely by Railway-Highway Crossings (Section 130) Program through the California Department of Transpo...
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