REPORT TO COUNCIL
SUBJECT
Title
Award of Contract for Custodial Services (F18-196)
Report
REPORT IN BRIEF
Approval is requested to award a contract to Imperial Maintenance Services, Inc. of Stockton, California for a five-year period with the option to renew the contract for an additional one-year period.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, City Council approval is required for contracts for the procurement of goods and services exceeding $100,000 in any one transaction.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The City has contracted with Sunnyvale Building Maintenance (SBM) for custodial services since 2007, and the existing contract is scheduled to expire May 31, 2018. Services are currently provided at most City facilities, with exact locations identified in Attachment "A" of the Services Agreement (Attachment 2 of the RTC).
The contracted services scope is to provide varied custodial services on a daily, weekly, monthly, semi-annual, and annual basis. Services provided range from daily removal of trash and recyclables, cleaning offices and vacuuming carpets to monthly striping and waxing of bathroom floors and annual deep cleaning of furniture, carpets, tile floors, computers, light fixtures and window covering.
Service levels were agreed to by departments that utilize these facilities to maintain cleanliness for City staff and the public. Cleaning schedules for facilities vary; however, most cleaning occurs between 6:00pm and 3:00am. The contractor is also required to provide a twenty-four (24) hour emergency response, while responding to the City within two (2) hour...
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