REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of Purchase Orders for Aggregate Base Materials for the Departments of Environmental Services and Public Works (F16-114)
Report
REPORT IN BRIEF
Approval is requested to authorize the issuance of three purchase orders for aggregate base materials, for a term of 8/24/16 to 6/30/18, as follows: $286,355 to Graniterock Company of Redwood City for the Department of Public Works (DPW), $184,008 to Graniterock for the Department of Environmental Services (ESD), and $141,982 to Stevens Creek Quarry of Cupertino for ESD. Approval is also requested for delegated authority to the City Manager to renew the purchase orders for two (2) additional one-year periods depending upon available funding and acceptable price and service.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Municipal Code, Council approval is required to approve transactions greater than $100,000, and to award an Invitation for Bids to the lowest responsive and responsible bidder(s).
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
BACKGROUND AND DISCUSSION
Aggregate materials are used by Public Works Operations crews for regular repair work on City streets and parking lots, and also by ESD crews for pavement repairs related to water main breaks and sewer repairs in paved areas.
Invitation for Bids No. F16-114 was posted to the City website in May 2016 and directly provided to three known aggregate materials suppliers in the Bay Area. Sealed bids were publicly opened on June 8, 2016. Two responsive bids were received from Graniterock and Stevens Creek Quarry. The Bid Summary is contained in Attachment 1. Graniterock was the only firm to...
Click here for full text