REPORT TO COUNCIL
SUBJECT
Title
Authorize the Execution of an Updated Agreement with Otis Elevator Company in the Amount of $454,150 for the Repair and Modernization of the Department of Public Safety Headquarters Elevator (F26-229)
Report
REPORT IN BRIEF
Approval is requested to authorize an updated agreement with Otis Elevator Company of San Jose to incorporate various changes requested by Otis after the City Council's authorization of the original agreement in November 2025.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, City Council approval is required for goods and/or services exceeding $250,000 in any one transaction.
Pursuant to Sunnyvale Municipal Code Section 2.08.070(b)(4), the Purchasing Officer may authorize a purchase without competitive bidding when only one vendor is capable of providing the required goods or services due to the unique nature of the item or service. City Council approval is required for any sole-source purchase exceeding the City Manager's purchasing authority.
ENVIRONMENTAL REVIEW
The action being considered is exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15301 (Existing Facilities), which applies to the operation, repair, maintenance, and minor alteration of existing public structures and mechanical systems involving negligible or no expansion of use.
BACKGROUND AND DISCUSSION
The passenger elevator at the Department of Public Safety Headquarters is approximately 41 years old and recently stopped operating due to a mechanical failure. Over the past several months, staff attempted minor repairs but were unable to resolve the issue. The elevator's hydraulic cylinder, which raises and lowers the elevator car, has failed and must be replaced. The proposed project will repair and modernize the elevator by replacing major components so that the system meets current code requirements and provides safe and reliable service for City staff.
On November ...
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