REPORT TO COUNCIL
SUBJECT
Title
Modify an Existing Construction Contract for the Traffic Signal Project at Mathilda/Olive Avenues and Approval of Budget Modification No. 3 in the Amount of $71,873 (PW16-05-1)
Report
REPORT IN BRIEF
Approval is requested to modify an existing construction contract with Tennyson Electric through the approval of a change order in an amount not to exceed $71,873. The change order will facilitate current and future expansion of fiber optic traffic signal communications, as explained below. Approval is also requested for Budget Modification No. 3 in the amount of $71,873 to provide additional funding.
EXISTING POLICY
Pursuant to Section 2.09.150(b) of the Sunnyvale Municipal Code, a contract change in excess of the amount previously approved by the awarding authority must be approved by the awarding authority. In this instance, Council approved the initial contract in the amount of $547,532, plus a 10% contingency. The Code requires that increases in contract amounts, beyond the existing Council approved contract limits, require Council approval.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) determination for this project is a Class 1 categorical exemption pursuant to CEQA Guidelines Section 15301 for alterations to existing facilities involving negligible or no expansion of existing use beyond that which presently exists.
BACKGROUND AND DISCUSSION
On October 27, 2015, a construction contract for the Traffic Signal Reconstruction at Mathilda/Olive Avenues in the amount of $547,532 was awarded to Tennyson Electric, Inc. (RTC No. 15-0925). The scope of the project includes: traffic signal reconstruction utilizing the downtown specification of decorative poles, upgrade intersection corners for ADA and pedestrian walkability, installation of fiber optics traffic signal communication, slurry seal and striping.
Subsequent to the completion of design of the project, the standards for some of the traffic sign...
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