REPORT TO COUNCIL
SUBJECT
Title
Award a Contract to CherryRoad Technologies, Inc. for an Oracle Cloud Enterprise Resource Planning System and Implementation Services (F17-157)
Report
REPORT IN BRIEF
In June of 2017 the City issued a Request for Proposals (RFP) for the purchase and implementation of an Enterprise Resource Planning (ERP) System to replace the City's legacy financial and human resources systems. The RFP sought an integrated solution for the City's core financials, human resources, and payroll systems. An evaluation team consisting of staff from the departments of Finance, Human Resources, and Information Technology evaluated the eight proposals. After a comprehensive evaluation process the team recommended the City negotiate with CherryRoad Technologies, Inc. (CherryRoad) for the purchase of the Oracle Fusion Cloud platform suite, other necessary third party tools, and implementation services.
Staff is recommending the award of a ten-year agreement in the amount of $12,072,676 to CherryRoad Technologies of Morris Plains, NJ for the implementation services, Software-as-a-Service (SaaS) cloud licensing of the Oracle Fusion Cloud platform suite for Enterprise Resource Planning (Finance and Human Resources), and licenses for associated third party tools. The contract consists of implementation services in the amount of $5,345,000, third party tools/services in the amount of $672,176, a flat ten-year Oracle licensing agreement in the amount of $4,355,000 and optional services in the amount of $1,700,500 report development, Oracle Planning & Budgeting Cloud module, and Oracle Enterprise Performance Reporting Cloud module. Approval is also requested for 10% contract contingency on implementation services in an amount of $534,500.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code, City Council approval is required for the procurement of goods and/or services exceeding $100,000 in any one transaction.
ENVIRONMENTAL REVIEW
The...
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