REPORT TO COUNCIL
SUBJECT
Title
Modify a Purchase Order with Priority 1 Public Safety Equipment for Installation of Accessories on Public Safety Vehicles (F19-190)
Report
REPORT IN BRIEF
Approval is requested to amend an existing purchase order with Priority 1 Public Safety Equipment of Belmont for removal and installation service of accessories to the City's Department of Public Safety (DPS) patrol and fire equipment, increasing the not to exceed amount by $30,000 for a new total not-to-exceed amount of $125,000.
EXISTING POLICY
Pursuant to Section 2.08.040 of the Sunnyvale Municipal Code City Council approval is required for the procurement of goods and/or services exceeding $100,000 in any one transaction.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
BACKGROUND AND DISCUSSION
The City contracts annually with Priority 1 Public Safety Equipment (Priority 1) for removal and installation services of accessories to the City's DPS equipment. Over the past three years, the contract amount with Priority 1 has increased from $73,000 to $85,000 and is currently at $91,000. Each purchase order was issued under a competitive exemption based on Priority 1 being the only vendor in the area that can provide removal and installation services for accessories to patrol and fire equipment.
Further increase in these services was required due to the Fleet Services Division placing more new DPS vehicles in service than previous years. Prior to placing these new vehicles in service, the installation services provided by Priority 1 are required. Specifically, replacing Crown Victoria patrol vehicles with SUV patrol vehicles has increased the cost of conversion....
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