REPORT TO COUNCIL
SUBJECT
Title
Amend an Existing Contract with BSI America Professional Services, Inc. for Safety and Loss Control Related Services (F27-003)
Report
STAFF RECOMMENDATION
Recommendation
Take the following actions:
- Approve a Third Amendment to the existing contract with BSI America Professional Services, Inc. for safety and loss control related services, increasing the contract amount by $257,314, from $528,714 to a new not-to-exceed amount of $786,028, including ratifying two previously executed project authorization orders totaling $98,200 and extending the contract term through July 11, 2027; and
- Authorize the City Manager to execute the amendment when all conditions have been met.
Report
BASIS FOR RECOMMENDATION
The Safety and Loss Control Program provides environmental health and safety services that support workplace safety, employee training, and regulatory compliance throughout the City.
In 2022, the City conducted a Request for Proposals (RFP) to procure Safety and Loss Control Consulting Services from qualified consultants with expertise in public sector safety, regulatory compliance, and program administration. The objective was to partner with a consultant that promotes a proactive approach to managing the City's Safety and Loss Control Program in compliance with applicable California laws and Cal/OSHA regulations.
Following the RFP process, BSI America Professional Services Inc. (BSI) was awarded a three-year contract with the option to renew for two additional one-year terms. The contract is now approaching expiration. Because BSI is currently completing several significant regulatory compliance initiatives, staff determined that transitioning these services to a new consultant at this time would delay required compliance efforts, require significant knowledge transfer, and increase overall project costs. Therefore, staff recommends extending the existing agreement for one additional year to complete these ongoing init...
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