REPORT TO COUNCIL
SUBJECT
Title
Discussion and Possible Action Regarding City Council 2014 Appointments to Intergovernmental and Internal Assignments, Council Subcommittees, and Community Member Appointments
Report
BACKGROUND
The purpose of this Report is for Council to review and possibly approve proposed Councilmember appointments to a variety of intergovernmental agencies as presented in Attachments 1 through 4. Appointees represent the City's interests and influence policies and regulations of other agencies. All Council appointments are made annually in January; at this time, Council also considers ratifying appointments made by outside agencies.
As noted in Council Policy 7.3.12, City Council Appointments to Intergovernmental Agencies, City Council Subcommittees and Council- or Mayor-Created Advisory Task Forces, staff support will be provided to Councilmembers serving on IGR bodies as directed by the City Manager. Typically, staff support consists of reviewing and advising on upcoming committee agendas for issues pertaining to Sunnyvale and, as needed, assisting Council in presenting those issues.
EXISTING POLICY
Council Policy 7.3.12, City Council Appointments to Intergovernmental Agencies, City Council Subcommittees, and Council- or Mayor-Created Advisory Task Forces.
2013 Code of Ethics and Conduct for Elected and Appointed Officials Section C. Sanctions: City Councilmembers, Board and Commission Members, and Council appointees who do not sign the Model of Excellence shall be ineligible for intergovernmental assignments or Council subcommittees.
ENVIRONMENTAL REVIEW
N/A.
DISCUSSION
When making IGR appointments, Council considers the City's overall intergovernmental priorities as well as the particular interests and backgrounds of individual councilmembers. For reference, the 2013 City Council Intergovernmental Appointments list and the Historical List of Council IGR Assignments, noting IGR agencies and committee assignments for the past five years, are posted on the City's web site at CouncilAdvocacy.inSunnyvale.com. The historical list includes agency name, committee name, the agency or committee description, the appointing body, and the councilmembers who have served on the various committees.
Proposed 2014 Appointments
Attachment 1, Proposed 2014 Council Intergovernmental Assignments, as discussed by Council and Council-Elect during their November 26, 2013 Study Session, lists current intergovernmental assignments, current Council appointees, assignment term limits, Council and Council-Elect assignment interests, and assignment meeting information (where available).
Attachment 1 is organized into 3 sections as follows:
· Section 1, Appointments Made by Council, lists assignments that are proposed to be ratified by Council during the January 7, 2014 Council Meeting.
All appointments in sections 1 and 3 of Attachment 1 must be ratified by Council before the respective appointee(s) are officially approved to serve on those assignments.
Council action in March of 2013 revised the Code of Ethics and Conduct for Elected and Appointed Officials to include a provision that "City Councilmembers, Board and Commission Members, and Council appointees who do not sign the Model of Excellence shall be ineligible for intergovernmental assignments or Council subcommittees."
Board and Commission Liaison Assignments
Previous Council direction established Council Liaisons to Boards and Commissions (except for the Planning Commission, the Personnel Board, and the Board of Building Code Appeals). The assignments for 2014 are noted in Attachment 2. Because these assignments are on a set biannual rotation, no Council action is required.
Council Subcommittees - Standing Committees
As established by Council Policy 7.3.12, standing committees exist with a set membership unless and until modified by the Council. As identified in Attachment 3, two Standing Council subcommittees are set to continue into 2014 unless otherwise directed by Council:
Committee to Review Board and Commission Bylaws Amendments - 2013 committee members were Vice Mayor Jim Griffith and Councilmembers David Whittum and Pat Meyering; there are no vacancies at this time.
Community Event Grant Distributions Committee - 2013 committee members were Mayor Tony Spitaleri and Councilmembers Jim Davis and Tara Martin-Milius; Mayor Tony Spitaleri's position will be vacant in 2014.
No replacement for the seat vacated by Mayor Spitaleri is identified in Attachment 3, pending Council action tonight.
Council Subcommittees - Ad-Hoc Committees
As established by Council Policy 7.3.12, the Mayor may create ad hoc committees of the Council to assist in particular matters as they arise. Members of the committee shall be appointed by the Mayor. As identified in Attachment 3, two Ad-Hoc subcommittees are proposed to continue into 2014 unless otherwise directed by the Mayor:
Lawrence Station Area Plan Citizen Advisory Committee - 2013 committee members were Vice Mayor Jim Griffith and Councilmembers Chris Moylan and David Whittum; Councilmember Moylan's position will be vacant in 2014.
Performance Evaluations Tools and Recruitment Process for the City Attorney and City Manager - 2013 committee members were Mayor Tony Spitaleri and Councilmembers Jim Davis and Tara Martin-Milius; Mayor Spitaleri's position will be vacant in 2014.
These vacancies will be appointed by the Mayor.
Community Member Advisory Task Forces
There are currently no Community Member Advisory Task Forces.
Community Member Appointments
As established by Council Policy 7.3.12 the City Council may, on occasion, appoint a non-Councilmember to represent the City's interest on an intergovernmental body. As listed in Attachment 4, the current appointments expire in June of 2014; no Council action is required at this time. Staff will return later this year with an opportunity for Council to make appointments for the new term.
FISCAL IMPACT
None.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
ALTERNATIVES
1. Determine appointments to external assignments and ratify appointments by outside agencies as proposed in Attachment 1.
2. Determine membership of the 2014 Council Subcommittees as listed in Attachment 3.
STAFF RECOMMENDATION
Recommendation
Alternatives 1 and 2: 1. Determine appointments to external assignments and ratify appointments by outside agencies as proposed in Attachment 1, and 2. Determine membership of the 2014 Council Subcommittees as listed in Attachment 3.
Staff
Prepared by: Yvette Blackford, Senior Management Analyst
Approved by: Robert Walker, Interim City Manager
Attachments
ATTACHMENTS
1. Proposed 2014 Council Intergovernmental Assignments
2. 2014 Boards and Commissions - Council Liaison Rotation
3. 2014 Council Subcommittees and Council-or Mayor-Created Advisory Task Forces
4. 2014 Community Member Appointments