REPORT TO COUNCIL
SUBJECT
Title
Authorization to Modify Existing Contracts for Citywide Temporary Personnel Placement Services for the Department of Human Resources (F14-55)
Report
BACKGROUND
Approval is requested to modify existing temporary personnel placement services contracts with AppleOne Employment Services and Coast Personnel Services Inc. by increasing the not-to-exceed value of the contracts to $200,000 each. Approval is also requested to delegate authority to the City Manager to renew the contracts for three additional one-year periods, consistent with the five-year total contract timeframe established in the Request for Proposals (RFP) conducted in 2012, as more fully explained below.
ENVIRONMENTAL REVIEW
N/A
DISCUSSION
RFP No. F1103-56 was issued in April 2012 in order to establish contracts for temporary personnel placement services for use by all City departments. One-year agreements in the amount of $75,000 were awarded to AppleOne Employment Services and Coast Personnel Services, Inc. under the City Manager's contract award authority, effective July 1, 2012. The agreements were renewed in July 2013 for $75,000 each. The contract amounts were based on actual expenses from prior fiscal years.
In the last several months, a number of factors have led to a significant increase in the use of temporary staff, requiring additional contract expenditures. These factors include backfilling for long-term absences due to employee illness, retirements, resignations and promotional opportunities. In order to meet the demand for temporary staffing, the contract with AppleOne was amended in December 2013 to increase the total not-to-exceed value to $95,000.
The RFP envisioned an initial three-year contract term, plus two one-year renewals, for a total timeframe of five years. However, since the City was establishing contracts with two new staffing agencies, Human Resources staff opted to enter into one-year agreements to main...
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