REPORT TO COUNCIL
SUBJECT
Title
Authorization to Modify an Existing Contract for Traffic Signal Preventative Maintenance and Repair Services (F14-82)
Report
REPORT IN BRIEF
Approval is requested to modify an existing multi-year traffic signal maintenance agreement with Aegis ITS, Inc. (formerly known as Team Econolite Traffic Engineering and Maintenance, Inc. prior to merging with their parent company) to increase the contract by $150,000, from $1,632,444 to $1,782,444. Approval is also requested to delegate authority to the City Manager to modify the final year of the contract within budget appropriation control limits if necessary, as more fully explained below.
ENVIRONMENTAL REVIEW
N/A
BACKGROUND AND DISCUSSION
Following a competitive Request for Proposals (RFP) process, Council awarded a multi-year contract to Team Econolite in August 2010) RTC No. 10-228, now Aegis ITS, to provide routine scheduled maintenance and non-routine traffic signal repair services for the Transportation and Traffic Division of the Department of Public Works. Routine preventative maintenance is conducted quarterly based on a fixed amount, while non-routine repair services occur on an as-needed basis. Some examples of non-routine repairs include malfunctioning traffic signals, vehicular collision knock downs, and damage due to weather events or vandalism.
The 2010 Council award delegated authority to the City Manager to annually extend the contract through June 30, 2015. These contract extensions were/are based on budgeted amounts for both routine and non-routine services, the latter however being difficult to predict due to collisions and other damage. In FY 2013/14, a total of $464,661 is budgeted for traffic signal repairs ($82,161 for scheduled maintenance and $382,500 for non-routine repairs). The amount budgeted for non-routine repairs is insufficient to cover the cost of three larger signal pole knockdowns which occurred over the past several mont...
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