REPORT TO COUNCIL
SUBJECT
Title
Award of Contract for Asphalt Patch Truck (F15-06)
Report
REPORT IN BRIEF
Approval is requested to award a contract to Big Valley Ford of Stockton in the amount of $130,571 excluding sales tax, for one asphalt patch truck for use by the Department of Public Works
ENVIRONMENTAL REVIEW
N/A
BACKGROUND AND DISCUSSION
The routine replacement of maintenance equipment is required based on hours of operation, equipment condition, operational costs, years of service and the financial capacity of the City. The requested equipment is an H.D. Industries hot asphalt patch truck mounted on a Ford F-750 chassis. The replaced patch truck is used approximately 4-5 hours per day to transport hot asphalt to street repair crews throughout the City. The existing unit has been in daily service for the past fourteen years and has accumulated over 9,500 hours of operation. It is now approaching the end of its useful life. This patch truck is scheduled for replacement during FY 2014/2015.
Bid specifications were prepared by the Fleet Services Division. Purchasing staff issued Invitation for Bids No. F15-06, which was broadcast to potential suppliers through the City's Onvia DemandStar public procurement network. Sealed bids were received and publicly opened on August 20, 2014. Bid tabulation is attached for the four bids that were received. One firm submitted two bids for two different models.
FISCAL IMPACT
The total purchase price of the new unit, excluding sales tax is $130,571. Budgeted funds are available in the Fleet Equipment Replacement Account.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
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