REPORT TO COUNCIL
SUBJECT
Title
Approve a New Section of the Council Policy Manual to Hold Policies Relating to Council Support and Processes, Including a Reorganization of Existing Council Policies 7.3.2; 7.3.12; 7.3.13, and 7.3.28
Report
BACKGROUND
Recently staff determined that some Council policies - specifically those governing support for Council, staff-Council communications, and Intergovernmental Relations (IGR) processes - were held in four long and hard to reference policies. The existing policies cover more topics than referenced in the titles, and are lengthy and confusing. To make it easier to find policies and to navigate within them, this report presents for Council consideration a reorganization of the content included in the following four Council policies:
* 7.3.2 Legislative Advocacy Positions
* 7.3.12 Council Appointments to Intergovernmental Agencies, City Council Subcommittees and Council or Mayor-Created Advisory Task-Forces
* 7.3.13 Support for Councilmembers; Staff-Council Communications
* 7.3.28 Request by Council and Councilmembers for Information and Records
EXISTING POLICY
Council Policy 7.3.1, Legislative Management - Goals and Policies
Goal 7.3B Assure that City policy is established, documented and enacted according to established procedures and legal principles.
Policy 7.3B.2 Maintain official records of City action and policy in a retrievable manner, according to legal convention.
ENVIRONMENTAL REVIEW
N/A
DISCUSSION
Staff is proposing to reorganize the content included in four current Council Policies - 7.3.2, 7.3.12, 7.3.13, and 7.3.28. The proposed reorganization includes creating a new Subsection of Chapter 7 of the Council Policy Manual. The new policies are shorter and more concise, covering singular topics in one, easy-to-reference place. The result is the creation of 16 separate Council policies.
This reorganizing effort does not include changes to content; however, at times, as policies w...
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