REPORT TO COUNCIL
SUBJECT
Title
Award of Contract for Three Service Trucks (F15-26)
Report
REPORT IN BRIEF
Approval is requested to award a contract to Tracy Ford in the amount of $129,764 for three service trucks to be used by the Departments of Public Works and Environmental Services for materials transportation and maintenance work.
ENVIRONMENTAL REVIEW
N/A
BACKGROUND AND DISCUSSION
The replacement of City vehicles is based on hours of operation, miles traveled, equipment condition, maintenance costs and budgeted replacement funding. Thirteen service trucks used by the Departments of Environmental Services and Public Works are scheduled for replacement this fiscal year. These vehicles are 10-15 years old and have accumulated between 80,000-120,000 miles.
Bid specifications were prepared by the Department of Public Works Fleet Services Division. Purchasing staff issued Invitation for Bids (IFB) F15-26 through the City's Onvia DemandStar public procurement network. Sealed bids were received and publicly opened on October 22, 2014. A total of nine bids were received, but two were determined to be non-responsive. The bid summary is contained in Attachment 1.
This IFB was flexibly structured to allow contracts to be awarded to a single bidder for the entire procurement or to multiple bidders by line item. Staff has determined that awarding contracts on a low-bid line-item basis to four of the seven responsive bidders represents the best value to the City, as follows:
* Bid Items 2, 7 and 9 from Attachment 1 (3 trucks total) require Council approval. The lowest responsive and responsible bid was from Tracy Ford in the amount of $129,764.
* Bid Items 4 and 5 (4 trucks total) were awarded under the City Manager's authority to Towne Ford Sales in the amount of $89,335.
* Bid Items 6 and 8 (2 trucks total) were awarded under the City Manager's authority to Big Valley Ford in the amount of $76,585.
* Bid Item 1 (1 truck) was a...
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