REPORT TO COUNCIL
SUBJECT
Title
Award of Contract for Desktop and Laptop Computers (F15-51)
REPORT IN BRIEF
Approval is requested to award a contract to Dell Computer in the amount of $145,935, excluding taxes, for one hundred eighteen (118) computers to be used throughout the City as assigned by the Department of Information Technology.
BACKGROUND AND DISCUSSION
This purchase is for the combined replacement of 118 desktop and laptop computers City-wide. The current computers have reached end of life, which is typically five years, and are no longer supported by the vendor. It is neither possible to consistently obtain parts for the aged equipment nor economically feasible to continue to support the existing computers.
Information Technology (IT) staff has determined that the acquisition of Dell computers for City staff use is the best option because it aligns with the strategic direction to standardize hardware platforms to ensure compatibility and integration with existing equipment. Currently, the City uses Dell desktops and laptops, Dell Blade Servers for the virtual server environment and Dell/Kace KBOX for the Service Request and Desktop Management system.
It is recommended that the City utilize the current Western States Contracting Alliance (WSCA) Master Price Agreement to purchase the computers. WSCA provides the most up to date pre-negotiated discount pricing for hardware and software and is used extensively by local and state government. This type of purchase is allowable under Section 2.08.220(b) of the Sunnyvale Municipal Code (Use of Another Entity's Contract).
ENVIRONMENTAL REVIEW
N/A
FISCAL IMPACT
The total cost for the one hundred eighteen computers is $145,935, excluding taxes. Budgeted funds are available in the Information Technology Equipment Replacement account.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyval...
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