REPORT TO COUNCIL
SUBJECT
Title
Approve Budget Modification No. 36 to appropriate $7,024 of California Library Services Act Grant Funds for payment toward the replacement of the public PCs in the Library's Technology Center.
Report
GRANT SUMMARY
The City Manager accepted a grant in the amount of $7,024 to partially pay for 49 Dell OptiPlex 9030 All-in-One PCs with solid state drives. The OptiPlex PCs will replace the public PCs in the Library's Technology Center that have reached the end of their useful life. The remainder of the expense will be funded with Information Technology Department replacement funds.
The Division of Library in the Department of Library and Community Services will be responsible for the management of the grant.
Granting Agency
This project was supported by California Library Services Act (CLSA) funds, administered by the Pacific Library Partnership (PLP).
EXISTING POLICY
Council Policy 7.1.5 Donations, Contributions and Sponsorships:
The City Manager may apply for grants of any dollar amount, but shall notify the Council when grants are being pursued. Council approval of a budget modification to appropriate grant monies is required before funds can be expended by staff. Such a budget modification shall include the use to which the grant would be placed; the objectives or goals of the City which will be achieved through use of the grant; the local match required, if any, plus the source of the local match; any increased cost to be locally funded upon termination of the grant; and the ability of the City to administer the grant. For grants under the amount of $5,000 that do not have any external reporting requirements or any local match requirement, Council approval of a budget modification is not required. The City Manager is authorized to accept and administratively appropriate the grant funds.
This grant does not meet all of the criteria to be administratively appropriated by the City Manager; therefore a budge...
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