REPORT TO COUNCIL
SUBJECT
Title
Award of Contracts for Piping Supplies for Water and Sewer Services (F15-12)
Report
REPORT IN BRIEF
Approval is requested to award one-year contracts, not to exceed budgeted amounts, to Ferguson Enterprises dba Groeniger & Company (Groeniger) and Corix Water Products (Corix) for piping supplies, and to authorize the City Manager to renew the contracts for up to three additional one-year periods if pricing and service remain acceptable to the City.
ENVIRONMENTAL REVIEW
N/A
BACKGROUND AND DISCUSSION
Piping supplies such as valve parts, fittings, and couplings are used regularly by Environmental Services Department staff for both infrastructure maintenance and upgrades. Items that are used on a regular, high-volume basis are stocked at the Central Stores warehouse, while supplies needed for emergencies, special projects, or other repairs are purchased on an as-needed basis. All purchases are coordinated through Central Stores.
Bid specifications were prepared by Purchasing and Environmental Services staff. Invitation for Bids No. F15-12 was posted on the Onvia DemandStar public procurement network and directly provided to known local suppliers. Sealed bids were publicly opened on December 17, 2014. Two responsive bids were received, from Groeniger and Corix.
As can be seen on the Bid Summary (Attachment 1), neither supplier bid on all of the line items specified. In order to ensure product availability, staff recommends establishing contracts with both suppliers. Required items will be routinely ordered from the low-bid supplier, but if there is an urgent need for a particular item and it is not readily available from the low-bid supplier, it can be obtained from the backup supplier.
FISCAL IMPACT
For the last several years, these types of supply contracts have been established with not-to-exceed budgeted amounts because it is difficult to predict exactly how many items will be needed throughout ...
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