REPORT TO COUNCIL
SUBJECT
Title
Approve Budget Modification No. 40 to Appropriate $64,424 for the Citywide Aerial Photo Project
Report
BACKGROUND
Several City departments use aerial photos in support of planning and routine business operations. Public Works uses them for traffic engineering and development project review and design; Public Safety for incident mapping, investigations, and special operations; Community Development for development review and exhibit preparation; and Environmental Services for utility facility design, construction, and maintenance. The City has partnered with neighboring agencies to update its aerial photos approximately every five years, depending on major landscape changes. The Information Technology Department manages the acquisition of the updated photos in a special project.
The aerial photos are taken in late winter or early spring, depending on the weather, when the trees are bare of leaves. The last photo was taken in 2011 and the next was scheduled for 2016. With the construction of Levi's Stadium, the agencies agreed to move the update up one year, and take the photo in early 2015 to be prepared for the major activities at the stadium in the coming years. Funding for this project is currently budgeted in FY 2015/16. This budget modification moves the funding forward one year by appropriating the funds into the current fiscal year.
EXISTING POLICY
Council Policy A.4: Budget Monitoring and Modification
A.4.4 Appropriations for capital and special projects shall be limited to the amounts contained on the Budget Resolution for each project. All modifications to project budgets require Council approval.
ENVIRONMENTAL REVIEW
This project does not require environmental review because it is not a project that has the potential for causing a significant impact on the environment. (CEQA Guidelines 15061(b)(3).)
DISCUSSION
For this project, the City has partnered with Cupertino, Mountain View and Santa Clara, with Mountain View managing the overall project. A regional approach is far more cost effective than doing it agency by agency, but does not diminish our control over the accuracy, quality and timeliness of the aerial image. The agencies evaluated several proposals and are moving forward with the most responsive vendor. The City of Sunnyvale's share of the total project costs is within the $64,424 budgeted in FY 2015/16.
FISCAL IMPACT
The Citywide Aerial Photos project is a funded project in the General Fund that is scheduled for appropriation in FY 2015/16. Moving the project forward one year from early 2016 to early 2015 with no change in funding level will not materially impact the General Fund.
Budget Modification No. 40 has been prepared to move $64,424 forward from the FY 2015/16 budget for the City-wide aerial project to the current year.
Budget Modification No. 40
FY 2014/2015
|
Current |
Increase/ (Decrease) |
Revised |
General Fund |
|
|
|
Expenditures |
|
|
|
FY 2015/16 Budget: Project 804201 - Citywide Aerial Photos |
$62,424 |
($62,424) |
$0 |
FY 2014/15 Budget: Project 804201 - Citywide Aerial Photos |
$0 |
$62,424 |
$62,424 |
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
Approve a budget modification of $64,424 for the City's Aerial Photo Project.
Prepared by: Catlin Ivanetich, Administrative Services Manager
Reviewed by: Dave Jensen, Director, Information Technology
Reviewed by: Robert A. Walker, Assistant City Manager
Approved by: Deanna J. Santana, City Manager