REPORT TO COUNCIL
SUBJECT
Title
Award of Bid No. PW15-15 for Pavement Rehabilitation 2015 and Finding of CEQA Categorical Exemption
Report
REPORT IN BRIEF
Approval is requested to award a construction contract in the amount of $2,656,857 to O'Grady Paving, Inc. of Mountain View for Pavement Rehabilitation 2015 (Public Works Project No. ST-14/04-15). Approval is also requested for a 10% construction contingency in the amount of $265,686.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) determination for this project is a categorical exemption pursuant to Class 1, Section 15301(c) for the rehabilitation of existing streets.
BACKGROUND AND DISCUSSION
Based on the City's annual evaluation of its pavement condition, thirteen streets have been selected for pavement rehabilitation. The scope of work includes asphalt grinding, digout repairs, and new asphalt overlay. Additional work includes design related to minor concrete improvements, signage modification, traffic loop replacement, crack sealing and repair, traffic striping, adjusting utility boxes to finished grade, and traffic signal modifications. The selected treatments will provide motorists and bicyclists with a smoother ride. The site locations are shown in Attachment 3.
This project was bid as follows:
Bid Notice: Advertised in The Sun on January 30, 2015;
Provided to 18 Bay Area Builder's Exchanges;
Posted on Onvia Demandstar public procurement network; and
Published on the City's website.
Bid Response: 27 contractors requested bid documents.
Bid Results: Sealed bids were publicly opened on February 18, 2015;
Seven responsive bids were received.
The lowest responsive and responsible bid was from O'Grady Paving, Inc. of Mountain View in the amount of $2,656,857. The bid amount is approximately 10% below the engineer's estimate of $2,961,200. The bid summary is attached. Staff recommends accepting the bid from O'Grady Paving, Inc., the lowest responsive and responsible bidder. Staff also recommends the award of a 10% construction contingency.
FISCAL IMPACT
Project costs are as follows:
Construction $2,656,857
Construction contingency (10%) $265,686
Total cost $2,922,543
Budgeted funds are available in Capital Project 825290 (Pavement Rehabilitation), funded by the General Fund, the SB83 VRF Road Improvement Fund, and the Gas Tax Fund.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
1) Make a finding of CEQA categorical exemption pursuant to Class 1, Section 15301 (d) for rehabilitation of an existing public facility with negligible or no expansion of an existing use; 2) Award a contract, in substantially the same format as Attachment 2 to the report and in the amount of $2,656,857, to O'Grady Paving, Inc. for the subject project, and authorize the City Manager to execute the contract when all the necessary conditions have been met; and 3) Approve a 10% construction contingency in the amount of $265,686
Staff
Prepared by: Pete Gonda, Purchasing Officer
Reviewed by: Grace K. Leung, Director, Finance
Reviewed by: Manuel Pineda, Director, Public Works
Reviewed by: Robert A. Walker, Assistant City Manager
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Bid Summary
2. Draft General Construction Contract
3. Site Locations