REPORT TO COUNCIL
SUBJECT
Title
Approve Changes to the Council Policy on Council Travel and Conferences
Report
BACKGROUND
At its November 25, 2014 meeting, Council approved a reorganization of the policies within Council Policy Manual, Chapter 7, Subsection 3 (Council/staff-Council communications, and Intergovernmental Relations) to make them easier to find and to navigate. Sixteen separate policies were created and placed in new Subsection 4 with titles that are more appropriate and concise.
With Subsection 4 in place, staff has embarked on the second phase of the policy upgrade process: changes to the content of each of the 16 specific policies within the new Subsection 4 in order to bring them in line with current practice.
At its April 7, 2015 meeting, Council approved content changes to the first three of the policies within Subsection 4: 7.4.1 (Provision of Staff/Administrative Support to Councilmembers), 7.4.2 (Council Equipment, Material, and Supplies), and 7.4.3 (Council Activity Calendar and Meeting Scheduling).
This report presents for Council consideration the staff-recommended content changes to the fourth policy within Chapter 7, Subsection 4: 7.4.4, Council Travel and Conferences (Attachment 1).
EXISTING POLICY
Council Policy 7.3.1, Legislative Management - Goals and Policies
Goal 7.3B: Assure that City policy is established, documented and enacted according to established procedures and legal principles.
Policy 7.3B.2: Maintain official records of City action and policy in a retrievable manner, according to legal convention.
ENVIRONMENTAL REVIEW
N/A
DISCUSSION
Staff is proposing changes/edits throughout the fourth organized policy within Chapter 7, Subsection 4: 7.4.4, Council Travel and Conferences. These changes serve to address improved clarity and compliance with current practice. An outline of the staff-recommended changes to this policy follows. Please also reference Attachment 1 for a redline of all pro...
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