REPORT TO COUNCIL
SUBJECT
Title
Award of a Contract for Traffic Signal Maintenance and Repair Services (RFP F15-83)
Report
REPORT IN BRIEF
Approval is requested to award a one-year contract in an amount not-to-exceed $584,772 to Aegis ITS, Inc., of Anaheim to provide preventive traffic signal maintenance and non-routine repairs as required by the Public Works Traffic and Transportation Division. Approval is also requested to delegate authority to the City Manager to extend the agreement up to four additional years depending upon acceptable pricing and service, and to increase the contract within budget appropriation control limits if necessary, as more fully explained below.
ENVIRONMENTAL REVIEW
This action is exempt from environmental review because it is not a project within the meaning of the California Environmental Quality Act (CEQA) as it involves an administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guideline 15378(b)(5).)
BACKGROUND AND DISCUSSION
The City of Sunnyvale currently operates and maintains 130 traffic signals, ten in-road warning lights (IRWL), and four flashing beacon systems. Traffic signal maintenance and repair involves ongoing and regular field preventive maintenance and the repair of traffic signals and other associated equipment. Current service levels require quarterly preventive maintenance on all signals and more comprehensive maintenance on an annual basis. In addition to scheduled maintenance, as-needed services are required to repair malfunctioning or damaged traffic signals due to equipment failure, vehicular collisions, vandalism, or weather events.
Historically, these services have been provided by traffic signal maintenance companies through contracts awarded as the result of competitive Request for Proposals (RFP) processes. The previous RFP was conducted in 2010, with a multi-year contract awarded by Council to Aegis ITS, formerly known as Tea...
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