REPORT TO COUNCIL
SUBJECT
Title
Award a Contract for Design of Safe Routes to School - 2015 Project (F15-98)
Report
REPORT IN BRIEF
Approval is requested to award a contract to TJKM Transportation Consultants, Inc. of Pleasanton in the amount of $293,623 for design and construction support services for the Safe Routes to School 2015 project (Public Works Project No. TR-15/01-16). Approval is also requested for a 10% design contingency in the amount of $29,362.
EXISTING POLICY
Consistent with the provisions of Chapter 2.08 of the Sunnyvale Municipal Code, civil engineering design contracts are awarded subsequent to a Request for Proposals (RFP) process, unless otherwise exempt from the competitive bidding. Contracts resulting from RFPs are awarded based on best value to the City, rather than the lowest bid price as in the case of an Invitation for Bids (IFB). RFPs are utilized when the City is seeking a solution and cannot exactly specify what is needed.
In addition, the City evaluates civil engineering design proposals in conjunction with the Qualification Based Selection (QBS) process established in California Government Code section 4525 et. seq. This requires that consultants be evaluated on the basis of demonstrated competence before pricing is considered and negotiated.
ENVIRONMENTAL REVIEW
This award of a design contract is not a project as defined in Section 15378 of the California Environmental Quality Act (CEQA).
BACKGROUND AND DISCUSSION
The Federal Safe Routes to School (SRTS) program enables and encourages students in kindergarten through 8th grade to safely walk and bicycle to school by facilitating the planning, design and implementation of improvement projects in and around school neighborhoods. In 2014, the City received $1.6 million in SRTS grant funds, for design in FY 2015/16 and construction in FY 2016/17. The scope of work for this project is to provide enhancements for school route intersections at...
Click here for full text