REPORT TO COUNCIL
SUBJECT
Title
Award of Bid No. PW16-05 for Traffic Signal Reconstruction at Mathilda/Olive Avenues, Make a Finding of CEQA Categorical Exemption, and Approve Budget Modification No. 10 to appropriate $85,000 in grant funding
Report
REPORT IN BRIEF
Approval is requested to award a construction contract in the amount of $547,532 to Tennyson Electric Inc. of Livermore to reconstruct the traffic signal system at the intersection of Mathilda and Olive Avenues (Public Works Project No. TR-13/09-15). Approval is also requested for a 10% construction contingency in the amount of $54,753.
EXISTING POLICY
Section 1309 of the City Charter requires construction contracts to be awarded to the lowest responsive and responsible bidder.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) determination for this project is a categorical exemption pursuant to Class 1, Section 15301(a), for existing facilities.
BACKGROUND AND DISCUSSION
The reconstruction of this traffic signal was designed as part of a four-signal design package. Due to budgetary constraints, this project was deferred one year for construction. The scope of the project is to reconstruct the traffic signal to current standards, including decorative poles/lighting, tightening curb radii on the north-east corner of the intersection to straighten out and shorten the pedestrian crossing, new slurry seal and thermoplastic striping within the intersection, remove traffic signal equipment within median islands, upgrade accessible corner ramps, and installation of fiber optics communication cable.
The project was advertised in The Sunnyvale Sun on August 14, 2015, distributed to eighteen Bay Area Builder's Exchanges, and published on the City's website through the Demandstar public procurement network. Fifteen contractors requested bid documents. Sealed bids were opened on September 2, 2015, with three responsive bids received.
The lowest responsive and respo...
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