REPORT TO COUNCIL
SUBJECT
Title
Award of Contract for a Laboratory Information Management System for the Water Pollution Control Plant Laboratory (F15-88)
Report
REPORT IN BRIEF
Approval is requested to award a contract in the amount of $178,145 to Ethosoft, Inc. of Norcross, GA for the implementation of a comprehensive Laboratory Information Management System (LIMS) for the Water Pollution Control Plant (WPCP) Laboratory. Approval is also requested for a 10% contract contingency in the amount of $17,815.
EXISTING POLICY
Consistent with the provisions of Chapter 2.08 of the Sunnyvale Municipal Code, contracts for this type of system solution are awarded pursuant to a Request for Proposals (RFP) best value process, unless otherwise exempt from competitive bidding.
ENVIRONMENTAL REVIEW
N/A
BACKGROUND AND DISCUSSION
The Environmental Services Department (ESD) Laboratory (Lab) provides critical analytical services for the City's water and wastewater systems. The primary function of the Lab is to provide timely and high quality data as required for compliance with State and Federal environmental laws and regulations. Currently, the Lab performs more than 40,000 analyses per year, and the majority of them are manually entered into a homegrown database system. An updated LIMS will maximize the integration of data collection from individual laboratory instruments and feed that data into an integrated system. Positive outcomes resulting from implementing a modern LIMS include improved efficiency of data entry, integrity of data accuracy, and greater functionality of the system for monitoring lab productivity and efficiency.
A competitive Request for Proposals (RFP) was distributed to six firms and posted on the City's public procurement network. Twenty firms requested the RFP documents. Four proposals were received on July 15, 2015 by Accelerated Technology, Chemware, Ethosoft and Promium. Initial proposed pricing for system implementation ranged...
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