REPORT TO COUNCIL
SUBJECT
Title
Award of Contract for Three Service Trucks for the Departments of Environmental Services and Public Works (F16-46)
Report
REPORT IN BRIEF
Council approval is requested to award a contract to Oroville Ford, in the amount of $111,727, for three service trucks to be used by the Departments of Public Works and Environmental Services for materials transport and maintenance work. A total of six trucks were bid, with the ability to award to a single or multiple bidders based upon pricing. Bids were received from three firms but pricing was only provided for 5 of the 6 trucks. Should Council approve this recommendation, three of the trucks will be purchased from Oroville Ford. The two remaining trucks will be purchased from Frontier Ford of Santa Clara under the City Manager's contract award authority (the bid amount is $74,297). The sixth truck will be re-bid.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Municipal Code, Council approval is required to approve contracts greater than $100,000, and to award an Invitation for Bids to the lowest responsive and responsible bidder(s).
ENVIRONMENTAL REVIEW
N/A
BACKGROUND AND DISCUSSION
The replacement of City vehicles is based on hours of operation, miles traveled, equipment condition, maintenance costs and budgeted replacement funding. Six service trucks used by the Departments of Public Works and Environmental Services are scheduled for replacement this fiscal year. These vehicles are 10-13 years old and have accumulated between 90,000 and 115,000 miles.
An Invitation for Bids (IFB No. F16-46) to replace the six trucks was issued in October 2015 through the City's Onvia DemandStar public procurement network. Sealed bids were received and opened publicly on October 28. Three responsive bids were received as shown in Attachment 1, Bid Tabulation.
The IFB was structured to allow the award of a contract to a single bidder for the entire procurement or to multiple bi...
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