REPORT TO COUNCIL
SUBJECT
Title
Award of Contract for Self-Contained Breathing Air (SCBA) Compressors at Fire Stations 1 and 2 (F16-42)
Report
REPORT IN BRIEF
Approval is requested to award a contract in an amount not to exceed $130,322, including sales tax, delivery and installation charges, to Bauer Compressors, Inc. of Livermore to furnish and install self-contained breathing air (SCBA) compressor systems at fire stations 1 and 2.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, the purchase of materials such as SCBA compressors is conducted through the issuance of an Invitation for Bids (IFB), with a contract awarded to the lowest responsive and responsible bidder, and contracts greater than $100,000 require Council approval.
ENVIRONMENTAL REVIEW
N/A.
BACKGROUND AND DISCUSSION
Two self-contained breathing air (SCBA) compressors located at fire stations 1 and 2 and used to fill the air bottles utilized by safety staff in emergency situations have reached the end of their useful lives and require replacement. An Invitation for Bids for this equipment was issued in March 2015, but resulted in rejection of the bids received because the low bid did not meet specifications and the second low bid exceeded budgeted amounts (RTC No. 15-0594).
Purchasing staff issued a new Invitation for Bids (F16-42) on September 29, 2015. The invitation was mailed directly to the firms that had participated in the bid process conducted earlier this year, and was broadcast to potential suppliers through the Onvia DemandStar public procurement network. Three bids were received and publicly opened on October 28, 2015. The bid summary is contained in Attachment 1.
The equipment specified by the low bidder, Mallory Safety & Supply, was determined not to meet specifications. The 14 horsepower motor in the unit designated for fire station 1 cannot be supported by the building’s electrical service and would require extensive electrical work at additional cost for installation. The units being supplied by Bauer Compressors, the second low bidder, were determined to meet specifications. The total cost of the second low bid is $211 higher than the low bid.
FISCAL IMPACT
The total cost of the compressors, including sales tax, delivery, and installation labor, is $130,322. Budgeted funds are available in the Public Safety Equipment account.
Funding Source
The Public Safety Equipment account is funded by the General Fund.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's website.
RECOMMENDATION
Recommendation
Award a contract in the amount of $130,322 to Bauer Compressors for SCBA compressors at fire stations 1 and 2 in substantially the same form as the draft purchase order attached to the report.
Staff
Prepared by: Pete Gonda, Purchasing Officer
Reviewed by: Grace K. Leung, Director, Finance
Reviewed by: Frank Grgurina, Chief, Public Safety
Reviewed by: Manuel Pineda, Director, Public Works
Reviewed by: Kent Steffens, Assistant City Manager
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Bid Summary
2. Draft Purchase Order