REPORT TO COUNCIL
SUBJECT
Title
Award of Contract for Annual Maintenance of the Computer Aided Dispatch, Mobile Data Computing and Records Management Systems (F16-59)
Report
REPORT IN BRIEF
Approval is requested to award a contract in the amount of $102,534 to Tiburon, Inc. of San Diego, CA for the annual support and maintenance for the Department of Public Safety's (DPS) Computer Aided Dispatch (CAD), Mobile Data Computing (MDC), and Records Management (RMS) systems. Approval is also requested to delegate authority to the City Manager to renew the annual support agreement for up to five (5) additional one-year periods, subject to available funding and acceptable pricing and service.
These systems and associated costs are shared with the Town of Los Gatos under a cost sharing agreement approved in 2011 (RTC No. 11-085). The Los Gatos cost share portion for the new contract is $23,153.
EXISTING POLICY
Pursuant to chapter 2.08 of the Sunnyvale Municipal Code, Council approval is required for transactions that exceed $100,000.
Section 2.08.070(b) of the Sunnyvale Municipal Code exempts from competitive bidding those situations where the City's requirements can be met solely by a single patented article or process. In this case, the software is proprietary to Tiburon and they are the only supplier from whom ongoing maintenance and support is available.
ENVIRONMENTAL REVIEW
N/A
BACKGROUND AND DISCUSSION
DPS requires these critical applications to effectively serve the emergency needs of the community. DPS uses CAD and RMS to accept and track emergency calls and to dispatch public safety personnel to respond to requests for assistance. RMS is also used by Police for records processing and crime reporting, and MDC is used by both Police and Fire field personnel to communicate with dispatchers, query law enforcement and fire data services, and receive calls for service.
In April 2011, the City Council awarded a contract to Tiburon in the a...
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