REPORT TO COUNCIL
SUBJECT
Title
Award of Bid No. PW16-16 for Duane Avenue Bicycle Lanes, Make a Finding of CEQA Categorical Exemption, and Approve Budget Modification No. 16 to Appropriate $28,304 in Transportation Impact Fees (TIF) to Provide Additional Project Funding
Report
REPORT IN BRIEF
Approval is requested to award a construction contract in the amount of $105,315 to Chrisp Company of Fremont to construct bicycle lanes along Duane Avenue between Fair Oaks Avenue and Stewart Drive (Public Works Project No. TR-14/05-16). Approval is also requested for a 15% construction contingency in the amount of $15,797, and for Budget Modification No. 16 to appropriate an additional $28,304 in Transportation Impact Fees (TIF) to supplement the $94,203 in grant funding budgeted for this capital project.
A 15% construction contingency is being requested because this project is responsible for striping portions of Duane Avenue that have several other projects under construction which include: Duane Avenue Pavement Rehabilitation, Traffic Signal at Duane & Britton, and Slurry Seal 2016. This will require more coordination than normal and there may be a need for multiple mobilizations in order to complete the striping and meet the needs of the other projects.
EXISTING POLICY
Section 1309 of the City Charter requires construction contracts to be awarded to the lowest responsive and responsible bidder.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) determination for this project is a categorical exemption pursuant to Class 1, Section 15301(c), for existing facilities.
BACKGROUND AND DISCUSSION
On September 10, 2013 City Council approved the Duane Avenue Space Allocation Study (RTC 13-183) which reduced the number of lanes on Duane Ave. as well as removed on street parking in some areas. The Duane Avenue Bicycle Lane Project will consist of restriping the roadway and adding appropriate signage to accommodate a six foot bike lane in both the westbound and eastbound directions on Duane Avenue between Fair Oaks Avenue and Stewart Drive. The striping modifications will provide a designated path of travel for bicyclists with the intention of slowing vehicle speeds and providing a safer environment for pedestrians and cyclists.
The Duane Avenue Bicycle Lane Project is the result of a recommendation contained in the City’s Bicycle Mobility Plan. In the development of the City’s Bicycle Mobility Plan extensive public outreach was conducted and this stretch of Duane Avenue was identified as a candidate for installation of bike lanes This project is also consistent with the City’s Non-Motorized Transportation Plan, making bicycling more convenient and building a comprehensive citywide bicycle network.
The project was originally advertised in the Sunnyvale Sun for bid in September 2015 but no bids were received. The project was re-bid in late October and staff conducted additional outreach to potential vendors to increase interest in the project. The re-bid project was advertised in the Sunnyvale Sun on October 23, 2015 and published on the City’s website through the Demandstar public procurement network. Four contractors requested plans. One sealed, responsive bid was received and opened on November 11, 2015. The sole bid was submitted by Chrisp Company of Fremont in the amount of $105,315. The Bid Summary is attached.
FISCAL IMPACT
Project costs consist of the base bid of $105,315 and a 15% contingency in the amount of $15,797, and incidentals of $1,395 for a total of $122,507. The majority of the funding, $94,203, is available in capital project 829590 from a grant through the Transportation Development Act (TDA) with the remaining $28,304 to be funded through Traffic Impact Fees (TIF). Budget Modification No. 16 has been prepared to appropriate the additional TIF funds required to complete this project, as follows:
Funding Source
This project is funded by a grant through the Transportation Development Act (TDA) and Transportation Impact Fees (TIF).
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City’s website.
RECOMMENDATION
Recommendation
1) Make a finding of CEQA categorical exemption pursuant to Class 1 Section 15301(c) for existing facilities; (2) approve Budget Modification No. 16 to provide $28,304 in additional project funding; (3) award a contract, in substantially the same format as Attachment 2 to the report and in the amount of $105,315 to Chrisp Company; and (4) approve a 15% construction contingency in the amount of $15,797.
Staff
Prepared by: Pete Gonda, Purchasing Officer
Reviewed by: Grace K. Leung, Director, Finance
Reviewed by: Manuel Pineda, Director, Public Works
Reviewed by: Kent Steffens, Assistant City Manager
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Bid Summary
2. Draft General Construction Contract