REPORT TO COUNCIL
SUBJECT
Title
Award of Bid No. PW16-13 for Fair Oaks Park Auxiliary Restroom and Parking Lot Renovation, and Finding of CEQA Categorical Exemption
Report
REPORT IN BRIEF
Approval is requested to award a construction contract in the amount of $685,738 (based bid in the amount of $617,383 and two additive alternates for $68,355) to Redgwick Construction Company of Oakland, for the Fair Oaks Park New Auxiliary Restroom and Parking Lot Renovation (Public Works Project No. PR-14/10-16). The two additive alternates include landscaping/irrigation modifications and the abandonment of a sanitary sewer pipe that is no longer needed. These items were part of the original project but listed as an additive alternate in case bids came in too high. Since the low bid is within budget staff is recommending awarding the two additive alternates to maximize the use of grant funding.
Approval is also requested for a 15% construction contingency in the amount of $102,861. A construction contingency higher than the customary 10% is being requested because of the potential unforeseen conditions associated with the underground work required to install new sewer, water, storm drain and electrical utility lines. Staff and the consultant team have designed for all known underground conflicts based on all available information and potholing. However, it has been staff's experience that when building underground utilities in older parts of the city unexpected items sometimes arise.
EXISTING POLICY
Section 1309 of the City Charter requires construction contracts to be awarded to the lowest responsive and responsible bidder.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) determination for this project is a categorical exemption pursuant to Class 2, section 15302 for replacement of existing structures and facilities, and Class 4, section 15304(b) for replacement of existing landscaping with water efficient landscaping.
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