REPORT TO COUNCIL
SUBJECT
Title
Reject all Proposals Received in Response to Request for Proposals No. F15-94 for an Enterprise Resource Planning (ERP) System
Report
REPORT IN BRIEF
Approval is requested to reject the three proposals received in response to Request for Proposals (RFP) No. F15-94 for the implementation of an Enterprise Resource Planning (ERP) System to replace the City's outdated financial and budgeting systems. The RFP sought an integrated solution for the City's budgeting, core financials, human resources and payroll systems. During the system demonstrations it became apparent that none of the systems proposed provide a sufficient match to the City's current financial structure and human resources system. Additionally, given the range of pricing submitted, current budgeted funding is insufficient to implement the new system as specified. Based on the insights gained through the RFP process, staff believes that it is best to first review the City's financial and budget structure before proceeding with a new RFP. This review and assessment is intended to identify (1) the existing best practices the City follows in its performance-based budgeting approach and (2) overly complex structures which are a hindrance in acquiring an ERP or best of breed budgeting, financial, and HR systems. During the next few months, staff will review and assess the City's budget structure and financial and performance measurement system prior to issuing a new RFP.
This effort may be slightly delayed given the need to focus on the FY 2016/17 Recommended Budget and recruitment for the vacancy at the Finance Director position; however, staff will continue, within capacity, to advance this mission critical project.
EXISTING POLICY
Pursuant to Sunnyvale Municipal Code Section 2.08.140 City Council approval is required to reject bids or proposals greater than $100,000.
ENVIRONMENTAL REVIEW
N/A
BACKGROUND AND DISCUSSION
The City's current financi...
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