REPORT TO COUNCIL
SUBJECT
Title
Modify an Existing Contract for the Purchase of Armorcast Water Meter Boxes, Lids, and Vaults (F16-87)
Report
REPORT IN BRIEF
Approval is requested to modify an existing contract with Ferguson Enterprises Inc. to increase the value by $80,000, from $75,000 to $155,000, for the purchase of water meter boxes, lids and vaults for use by the Water Division of the Environmental Services Department (ESD). Approval is also requested to delegate authority to the City Manager to increase the contract above $155,000 if operationally necessary, not to exceed the budgeted funding of $300,000.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code for the purchase of goods or services, Council approval is required to amend existing contracts that will exceed $100,000 absent delegated authority to the City Manager to make such modification.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The Environmental Services Department requires water meter vaults, boxes and lids for replacement and installation in existing and new private developments and for City infrastructure. These items are either stocked at Central Stores and issued through the inventory process, or purchased on an as-needed basis as projects come on line. The significant increase in land development, capital projects, and preventative maintenance throughout the City, has required purchases beyond customary levels. This fiscal year, staff has had to install an increased number of large meter vaults for commercial and high-density residential development. These vaults have an average cost of $3,000 per unit.
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