REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Purchase Order for the Purchase of Self-checkout Machines, a Security Gate, and Related Software and Hardware for the Sunnyvale Public Library (F16-91)
Report
REPORT IN BRIEF
Approval is requested to issue a purchase order to Bibliotheca ITG of Norcross, Georgia in the amount of $99,995, plus sales tax, for six (6) SmartServe 1000 self-checkout machines, SmartGate 400 Single Aisle Security Gate, and related software and hardware for the Sunnyvale Public Library. The machines, gate, and related software and hardware will replace the existing equipment, which was installed in 2010.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Sunnyvale Municipal Code, Council approval is required for contracts exceeding $100,000.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
In FY 2009/10, Council awarded a contract to Bibliotheca to install an Automated Materials Handling System (AMH) with Radio Frequency Identification (RFID) technology (RTC No. 09-186). Bibliotheca was selected from among six competing solutions received through a competitive Request for Proposals (RFP) process.
The current system includes Bibliotheca Orion self-checkout machines that were installed in March 2010. At that time, a security gate was also installed to alert staff to materials that were not checked out properly and to count the number of library visitors. Currently, 95% of all checkouts are processed at the machines and 66% of the collected revenue is processed by credit card.
The self-checkout machines and security gate systems have reached the end of their useful life ...
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