REPORT TO COUNCIL
SUBJECT
Title
Approve Recommendation from the Community Event Grant Distribution Subcommittee to Initiate the 2016 Grant Procedure and Process
Report
BACKGROUND
The Community Event Grant Distribution Subcommittee, a three-member Council Subcommittee, follows a structured annual time line, including member selection/confirmation, review of grant criteria, review of received grant applications and subsequent recommendation to the City Council.
Councilmembers are confirmed to the Grant Subcommittee during the City Council Appointments to Intergovernmental and Internal Assignments, Council Subcommittees, and Community Member Appointments process. If there are Subcommittee vacancies, the Mayor appoints new members.
Following the Grant Subcommittee member selection/confirmation, members receive a memo from staff including the previous year's grant eligibility and evaluation criteria, drafts of the grant applications and a proposed grant process time line. During the Subcommittees first annual meeting, typically in February, the eligibility and evaluation criteria, grant applications and grant process time line are reviewed and the Subcommittee makes a recommendation to the Council to approve or update the criteria and time line.
A second Subcommittee meeting occurs, typically in June, to review all received grant applications and creates funding recommendations for approval by the City Council.
Since FY 2013/14 Council has approved grant funding budgets of $10,000 for community event grants and $6,125 for neighborhood grants. Although the Subcommittee can bring recommendations for grant funding in excess of the aforementioned budget amounts, the Subcommittee discussions typically begin with these funding budget amounts in mind. The purpose of this memorandum is to seek Council approval of the application packet and to authorize staff to initiate the process for FY2016/17.
EXISTING POLICY
Council Policy 7.2., Community Engag...
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