REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Purchase Order for Two Oil Distributor Trucks
Report
REPORT IN BRIEF
Approval is requested to issue a purchase order to Herrmann Equipment Inc. of Roseville in the amount of $361,626 ($332,510 plus sales tax and tire fee), for two oil distributor trucks for use by the Department of Public Works.
EXISTING POLICY
Chapter 2.08 of the Municipal Code requires Council approval for transactions greater than $100,000.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
The routine replacement of fleet maintenance equipment is required based on hours of operation, equipment condition, operational costs, years of service, and the financial capacity of the City. The requested trucks are Etnyre Centennial 2,000 gallon oil distributor units used by field staff for chip sealing paved surfaces. One truck transports and distributes the bonding oil using two applications per project and the other truck transports and distributes the final sealing coat. The two current units have been in service for 16 and 18 years and have reached the end of their useful life. One truck is scheduled for replacement this fiscal year and the other scheduled for replacement in FY 2016/2017.
An Invitation for Bid F16-67 to purchase the unit now up for replacement was issued in December 2015 but no bids were received. Staff contacted the two known vehicle manufacturers to determine why no bids were submitted; they indicated that they did not feel they could meet the City's specifications (the bid documents allow exceptions to be taken to the specifications, but neither manufacturer opt...
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