REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Blanket Purchase Order for the Purchase of Computer Equipment (F16-116)
Report
REPORT IN BRIEF
Approval is requested to issue a blanket purchase order to Dell Marketing L.P. of Round Rock, TX, through December 31, 2017 and in the amount of $450,000 for ongoing, scheduled replacements of computers, monitors, servers and associated equipment. Approval is also requested to delegate authority to the City Manager to renew the agreement for four additional one-year periods as discussed below.
Staff recommends the approval of the blanket purchase order using a cooperative procurement agreement with the Western States Contracting Alliance (WSCA) - National Association of State Procurement Officials (NASPO) bid by the State of Minnesota to take advantage of large volume discounts and reduce the procurement cycle time.
EXISTING POLICY
Chapter 2.08 of the Municipal Code requires Council approval for transactions greater than $100,000. Pursuant to Section 2.08.220(b) of the Municipal Code, the City may authorize the procurement of goods and/or services through the use of a contract initiated by another governmental agency.
ENVIRONMENTAL REVIEW
The action being considers does not constitute a "project" within the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378 (a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
For the past several years, staff has been buying Dell computers exclusively for the City. Staff has standardized on Dell computers because of their ability to meet the feature needs as well as provide consistent quality and support service. Although there are other manufacturers, there are several reasons for this practice in both public and private sector organizations. With a lar...
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