REPORT TO COUNCIL
SUBJECT
Title
Award of Contract for Design and Construction Support Services for the Fair Oaks Avenue Bikeway and Streetscape Project (F16-57)
Report
REPORT IN BRIEF
Approval is requested to award a contract to CSG Consultants, Inc. of Foster City in an amount not-to-exceed $254,486 for design and construction support services for the Fair Oaks Avenue Bikeway and Streetscape Project (Public Works Project SR-15/06-16), and for a 10% design contingency in the amount of $25,449.
EXISTING POLICY
Consistent with the provisions of Chapter 2.08 of the Sunnyvale Municipal Code, civil engineering work is solicited through a Request for Proposals (RFP) process, unless otherwise exempt from the competitive bidding process. Contracts resulting from RFPs are awarded based on best value to the City, rather than the lowest bid price as in the case of an Invitation for Bids (IFB). RFPs are utilized when the City is seeking a solution and cannot exactly specify what is needed.
In addition, the City evaluates civil engineering design proposals in conjunction with the Qualifications Based Selection (QBS) process established in California Government Code section 4525 et. seq. This requires that consultants be evaluated on the basis of demonstrated competence before pricing is considered. Finally, as this is a federally-funded project with funding administered by the California Department of Transportation (Caltrans), the provisions of Chapter 10 of the Local Assistance Procedures Manual (LAPM) also apply.
ENVIRONMENTAL REVIEW
This award is for the design phase and construction support services and is not a project which has the potential for causing a significant effect on the environment pursuant to California Environmental Quality Act ("CEQA") Guidelines section 15061(b)(3); however it is expected that the CEQA determination for this project will be a categorical exemption pursuant to CEQA Guidelines section 15301(c) and (d) for exist...
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