REPORT TO COUNCIL
SUBJECT
Title
Authorize the Issuance of a Purchase Order for Street Tree Maintenance Services (F16-90) and Finding a CEQA Categorical Exemption
Report
REPORT IN BRIEF
Council approval is requested to authorize the issuance of a Purchase Order for Street Tree Maintenance Services in an amount not-to-exceed $1,498,460 to West Coast Arborists Inc. of Anaheim for a two-year period, with an option to renew for three additional one-year periods.
EXISTING POLICY
Pursuant to Chapter 2.08 of the Municipal Code, Council approval is required to approve bids greater than $100,000.
ENVIRONMENTAL REVIEW
The action being considered is categorically exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15301(h) 6 for the maintenance of existing landscape.
BACKGROUND AND DISCUSSION
The City has approximately 37,000 street trees. The street trees are pruned on an average seven-year cycle, established in FY 2012/13. Following a competitive bid process, Council awarded a 30-month contract in the amount of $1,221,175 to West Coast Arborists (WCA) in January 2013 for street tree pruning and for the as-needed work at City parks and golf courses (RTC No. 13-011). The WCA contract was increased to $1,695,175 in January 2015 to allow for accelerated preventative maintenance pruning of over 12,000 street trees (RTC No. 14-1136).
As the June 30, 2015 end date of the 2013 contract approached, a new bid was issued which clarified specifications for park and golf course work and added pest control. An Invitation for Bids (IFB) was issued on August 25, 2015, with two bids received from WCA and The Professional Tree Care Company (PTC). The bid from WCA, in the amount of $2,031,910, was deemed to be non-responsive because the contractor did not acknowledge an addendum which changed the bid quantities and consequently submitted their bid pricing based on incorrect amounts. The bid received from PTC, in the amount of $6,340,...
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