REPORT TO COUNCIL
SUBJECT
Title
Amendment to a FY 2015/16 Agreement for Traffic Signal Maintenance Services and Approve Budget Modification No. 38 (F17-003)
Report
REPORT IN BRIEF
Approval is requested to amend a contract with Aegis ITS, the City's traffic signal maintenance provider. The Agreement in the amount of $548,772, which expired June 30, 2016, has been exceeded by $108,739 due to multiple traffic collisions resulting in significant damage to traffic signal equipment. Council approval is required in order to pay the outstanding invoices.
EXISTING POLICY
Pursuant to Section 2.08.040(d), transactions greater than $100,000 must be approved by the City Council.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
BACKGROUND AND DISCUSSION
The City contracts annually with Aegis ITS for traffic signal preventive maintenance and emergency non-routine repairs. Preventive maintenance is performed both quarterly and annually to ensure that the traffic and pedestrian signals equipment are in good working order, whereas emergency non-routine repairs cover replacements and repairs of equipment due to mechanical failures and vehicular hits. To ensure the safety of both vehicular and non-vehicular traffic, the non-routine repairs are performed immediately upon occurrence.
The City's FY 2015/16 Agreement with Aegis ITS was established at $584,772, as approved by Council on June 23, 2015. Of this amount, $115,809 was utilized for scheduled maintenance and $468,963 was programmed for non-routine collision and emergency repair based on past average experience. During the fiscal year, a total of 10 locations had collision-related damages and various eme...
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