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File #: 16-0771   
Type: Report to Council Status: Passed
Meeting Body: City Council
On agenda: 9/13/2016
Title: Award of Contract for Design and Construction Support Services for the Washington Community Swim Center Project (RFP No. F16-100)
Attachments: 1. Draft Services Agreement
REPORT TO COUNCIL

SUBJECT
Title
Award of Contract for Design and Construction Support Services for the Washington Community Swim Center Project (RFP No. F16-100)

Report
REPORT IN BRIEF
Approval is requested to award a contract to Dahlin Group, Inc. of Pleasanton in an amount not to exceed $632,555 for design and construction support services for the Washington Community Swim Center Project (Public Works Project PR-15-02) and for a 10% design contingency in the amount of $63,256. The contract consists of $612,234 in base services and $20,321 in optional services as explained below.

EXISTING POLICY
Consistent with the provisions of Chapter 2.08 of the Sunnyvale Municipal Code, civil engineering work is solicited through a Request for Proposals (RFP) process, unless otherwise exempt from the competitive bidding process. Contracts resulting from RFPs are awarded based on best value to the City, rather than the lowest bid price as in the case of an Invitation for Bids (IFB). RFPs are utilized when the City is seeking a solution and cannot exactly specify what is needed.

In addition, the City evaluates civil engineering design proposals in conjunction with the Qualifications Based Selection (QBS) process established in California Government Code section 4525 et. seq. This requires that consultants be evaluated on the basis of demonstrated competence before pricing is considered.

ENVIRONMENTAL REVIEW
This award is for the design phase and construction support services and is not a project which has the potential for causing a significant effect on the environment under the California Environmental Quality Act ("CEQA") Guidelines section 15061(b)(3).

For the construction phase, based on the current expected programming, it is believed that the project will not result in significant adverse environmental impacts and that all necessary mitigation measures will be incorporated into the project. The project would, therefore, be eligible for a Mitigated Negative Declar...

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