REPORT TO COUNCIL
SUBJECT
Title
Award of Services Agreement to Implement Microsoft Office 365 for Enhanced Communication and Collaboration Systems (F17-032)
Report
REPORT IN BRIEF
Approval is requested to issue a Services Agreement to Convergent Computing of Walnut Creek in an amount not-to-exceed $425,000 to implement Microsoft Office365, a cloud-based platform for email, conferencing, collaboration and document applications such as Word, Excel, PowerPoint and Outlook. Approval is also requested for a 10% contract contingency in the amount of $42,500.
EXISTING POLICY
Chapter 2.08 of the Municipal Code requires Council approval for transactions greater than $100,000.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
BACKGROUND AND DISCUSSION
During its January 2016 Strategic Planning Workshop, Council established a Policy Priority for Improved Processes and Services through the use of Technology and followed this action with a March 2016 Study Session to review the current state of technology needs in the organization, as well as identify the core systems that require upgrading or replacement. Council subsequently approved an investment of funds to support this policy priority with the adoption of the FY 2016/17 Budget.
Investing in the City's core collaboration, communication, and basic office administration tools benefits the City's operations by providing up to date technology to City staff. This action begins the implementation of replacing those core technology services that the workforce relies on to complete its basic work and that have been deferred for longer than originally anticipated, and is consistent overall plan to stabilize City te...
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